Human Resources

The Human Resources Office at the Geophysical Institute performs a wide variety of personnel and payroll functions for the Geophysical Institute and the Office of the Vice Chancellor of Research, Animal Research Center and EPSCoR at the University of Alaska Fairbanks.

The GI Human Resources Office works in partnership with management, faculty and staff to attract, retain and support a quality workforce. We are committed to exploring innovative solutions and practices that support our entrepreneurial research environment. We strive to provide efficient and effective customer service to our faculty, staff and students in the areas of recruitment and retention, health and retirement, benefits administration, employee and labor relations, compensation, payroll, training and development, workforce planning, equal employment opportunity, and affirmative action.

Lisa Piechocki
Lead Human Resources Coordinator
907-474-7194
lrpiechocki@alaska.edu

Rose Bright
Assistant Human Resources Coordinator
907-474-7999
jrbright@alaska.edu

Phone:                   907-474-7999
E-mail:                   uaf-gi-hr@alaska.edu 
Hours:                   Monday - Thursday: 8 a.m. to 5 p.m. (closed for lunch 12:00 to 1:00)                                                Friday: 8 a.m. to 2 p.m. (closed for lunch 12:00 to 1:00)
Location:               903 Koyukuk Drive, Elvey Building, Room 614B
Mailing Address:  PO Box 757320                                                                                                                                           Fairbanks, AK 99775-7320    

What's New?

Careers

The Human Resources Office at the Geophysical Institute performs a wide variety of personnel and payroll functions for both the Geophysical Institute and International Arctic Research Center at the University of Alaska Fairbanks. The Geophysical Institute was established by an Act of Congress in 1946 and has earned an international reputation for studying the earth and its physical environment at high latitudes and training students in related disciplines. It is one of the few institutes in the country where scientists study a whole spectrum of geophysical processes ranging from the center of the earth to the center of the sun and beyond. A large part of the success of the Institute is attributable to the support staff and their expert services including machine and electronic shops, a research library, and laboratories. The International Arctic Research was established in 1999 for the purpose of promoting international cooperation and coordination of arctic climate change research. It is a place where scientists from around the world can work together to study arctic climate change, where we explore the causes of arctic climate change and try to reduce uncertainty of climate change prediction.

 

Please click on the link below to view the current list of open positions.

https://www.uakjobs.com/

Applicants needing a reasonable accommodation to participate in the application and screening process should contact Human Resources at (907) 474-6010 for assistance.

Benefits

The Human Resources Office at the Geophysical Institute performs a wide variety of personnel and payroll functions for both the Geophysical Institute and International Arctic Research Center at the University of Alaska Fairbanks. The Geophysical Institute was established by an Act of Congress in 1946 and has earned an international reputation for studying the earth and its physical environment at high latitudes and training students in related disciplines. It is one of the few institutes in the country where scientists study a whole spectrum of geophysical processes ranging from the center of the earth to the center of the sun and beyond. A large part of the success of the Institute is attributable to the support staff and their expert services including machine and electronic shops, a research library, and laboratories. The International Arctic Research was established in 1999 for the purpose of promoting international cooperation and coordination of arctic climate change research. It is a place where scientists from around the world can work together to study arctic climate change, where we explore the causes of arctic climate change and try to reduce uncertainty of climate change prediction.

Payroll

The GI payroll office is responsible for ensuring that payroll is processed on a bi-weekly schedule for the 450 GI and IARC employees. The payroll office is also available to assist employees with payroll issues and questions Please fee free to visit the payroll office on the 2nd floor (201) of the Elvey Building.

Timesheets

Processing GI Time Sheets
  • If you are exempt staff, a graduate student who is not charging to a work order, a faculty member or a postdoc, you do not need to turn in a time sheet. Contact your grant manager or Personnel/Payroll Assistant to straighten out your labor charges.
  • If you are non-exempt staff, an undergraduate student or temporary employee, you will need to turn in a time sheet every two weeks.
  • Access your time sheet at UAOnline, https://uaonline.alaska.edu/. Log in with your UA user ID and password. Once you have logged in, select Employee Services and access your time sheet. The time sheet will automatically populate with the date that is due next. Put in your hours and submit for approval.
  • If you are a supervisor approving time sheets for a non-exempt staff member, temporary staff member or an undergraduate student, access the submitted time sheets and approve them.
  • If you are charging to a work order you will need to access your time sheet on the GI time sheet system at https://patch.gi.alaska.edu/login.php. Turn the paper time sheet into your PPA, now located in 614B.

If you have any questions please contact your Human Resources Office at 474-5880,  Lisa Piechocki at 474-7194 or via email at lrpiechocki@alaska.edu.

Training

The Geophysical Institute Director allocates funds each fiscal year for the purpose of supporting staff training and development. These funds are available to GI Staff only, and the program is administered by the GI Human Resource Manager.

Supervisor Resources

Supervisor Resources

This page is dedicated to provide information to supervisors to help them in assisting employees, leading them, performing evaluations and dealing with everyday questions.

 

Links of interest

Statewide Labor Relations

Collective Bargaining Agreements:

     UNAC

     Local 6070

     Adjuncts

Employee Orientation

GI Staff Manual

GI Staff Council

UAF Staff Council

Contact Us

Contact the Geophysical Institute Human Resources office:

Lisa Piechocki
Lead Human Resources Coordinator
907-474-7194
lrpiechocki@alaska.edu

Rose Bright
Assistant Human Resources Coordinator
907-474-7999
jrbright@alaska.edu

Phone:                   907-474-7999
E-mail:                   uaf-gi-hr@alaska.edu 
Hours:                   Monday - Thursday: 8 a.m. to 5 p.m. (closed for lunch 12:00 to 1:00)                                                Friday: 8 a.m. to 2 p.m. (closed for lunch 12:00 to 1:00)
Location:               903 Koyukuk Drive, Elvey Building, Room 614B
Mailing Address:  PO Box 757320                                                                                                                                           Fairbanks, AK 99775-7320    

Employee and Labor Relations

Immigration Services

Geophysical Institute faculty or staff members interested in bringing in a visitor from outside the United States should review Sponsor Information to learn how to initiate the process.

Due to increasing immigration requirements and processing times, we must be notified regarding an upcoming visitor several months in advance. This will allow sufficient time for processing and approval, saving you time and money. Please review Visa Options for more details on visa types and their processing times.

Sponsor Information

Initiating the Process

There are several steps Geophysical Institute faculty or staff members need to take in order to bring in a visitor from outside the United States (links to forms and templates in the following list can be found below).

  1. GI International Visitor Request Form - Complete and submit the GI International Visitor Request Form using the hyperlink provided.
  2. Visa status confirmation - Upon receipt of your completed form, GI Visa Services will contact you to confirm the most appropriate visa status and required processing times (see Visa Options for more details).
  3. Invitation Letter - Once a start date and visa type have been determined  an invitation letter will be drafted for you to review.
  4. Submit Invitation Letter for Signature and Approval - Once you have reviewed and completed the draft invitation letter, you will need to submit it to GI Visa Services at uaf-gi-visa@alaska.edu for final edits and the director's signature.
  5. Visitor will be contacted - GI Visa Services will then contact your visitor to initiate the process.

Funding

International Visitor on GI Payroll

For visitors being hired as Geophysical Institute employees, please immediately contact Human Resources to initiate the hiring process at 907-474-5880, via email at uaf-gi-hr@alaska.edu, or Room 614B, Elvey Building.

International Visitor NOT on GI Payroll:

For visitors who are externally funded but will be receiving monthly stipends from the Geophysical Institute, please contact Purchasing Department in Room 608 at least one month in advance. This method can only be used if they are working on a collaborative project.

Visa Options

H1B Specialty Worker
The HB visa is meant for visitors being hired with specific skills for a particular project. This is the visa that is required when you are planning to employ an international researcher.

A maximum of six years is allowed. Please allow a minimum of four month's notice to allow for document collection and delays in processing. Expedited H1B visa processing is available for a fee; there must be a legitimate reason for a rush hire.

Fees:

  • Premium Processing (Rush Fee / Optional) = $1,225.00
  • Initial Processing / Extension Fee  = $150.00
  • I-129 Petition Filing Fee  = $325.00
  • Fraud Prevention and Detection Fee = $500.00

 

J1 Visas
The J1 Visa is not intended for employee hires. This is meant to be for temporary workers only. The purpose is to promote mutual understanding between the people of the U.S. and other countries by means of educational and cultural exchange.

Can be subject to the two-year home-stay provision or the two-year out of U.S. provision.

J1 Research Scholar
A maximum stay of five years is allowed. Please allow three month's notice to allow for document collection and delays in processing.

Fees:

  • SEVIS Fee = $180.00 (Can be paid by hosting unit or visitor)
  • Initial Processing Fee = $300.00 (Must be paid by hosting unit)
  • Extension / Change Fee = $150.00

J1 Short-Term Scholar
A maximum stay of six months is allowed. Please allow three month's notice to allow for document collection and delays in processing.

Fees:

  • SEVIS Fee = $180.00 (Can be paid by hosting unit or scholar)
  • Initial Processing Fee = $300.00 (Must be paid by hosting unit)
  • Extension / Change Fee = $150.00 (Must be paid by hosting unit)

J1 Student Intern:
A maximum stay of 12 months is allowed. Please allow three month's notice to allow for document collection and delays in processing.

Fees:

  • SEVIS Fee $180.00 (Can be paid by hosting unit or intern)
  • Initial Processing Fee = $150.00 (Can be paid by hosting unit or intern)
  • Extension / Change Fee = $150.00 (Can be paid by hosting unit or intern)

 

TN Visa:
The visitor can apply for one- to three-year terms. Please allow two month's notice to allow for document preparation.

 

Additional information on UAF visa options and requirements is available from the UAF Office of International Programs and Initiatives.

Visitor Information

Preparing for Arrival

  1. Please provide GI Visa Services with a copy of your flight itinerary prior to your departure for the United States at UAF-GI-Visa@alaska.edu. 
  2. Upon your arrival in Fairbanks you are asked to check in as soon as possible with the Geophysical Institute Human Resources Office, Room 614B, Elvey Building, and the UAF Office of International Programs and Initiatives, Room 215 Eielson Building. Please be sure to bring your visa documents so that we can collect the necessary copies.
  3. An orientation with the UAF Office of International Programs and Initiatives is mandatory for all foreign visitors. Orientations are scheduled on Thursdays at 9 a.m. and last approximately two to three hours. The OIPI office is located in 215 Eielson Building.

 

Travel Outside the U.S.
Prior to Departure
When preparing for travel outside the United States while on a U.S. visa you will need to collect a "Travel Packet." If you are a Geophysical Institute employee here on a U.S. visa, this packet will include the following items:

  1. Your original DS2019 (signed by OIPI) or I-797 depending on the type of visa you hold. (These items would need to be collected from the UAF Office of International Programs)
  2. An employment verification letter.
  3. A copy of your contract letter.

A copy of your flight itinerary needs to be provided to GI Visa Services for any international travel during your stay in Fairbanks. To request documents for travel please complete the International Travel Notification Form. A copy of your flight itinerary can be conveniently submitted through the form at the hyperlink provided.

Upon Return from Travel
Once you have completed your travel and returned to Fairbanks, GI Visa Services will need copies of the following items:

  1. All passport stamps collected during travel.
  2. Your digital I-94 card.

 

Preparing for Departure

  1. Please ensure that you have provided GI Visa Services with a copy of your flight itinerary prior to your departure from Fairbanks.
  2. If you are leaving prior to your visa's expiration date please provide GI Visa Services with a memo stating the reason for your premature departure.

Supervisors

For supervisory training, please click here and choose the training you would like from the drop-down menu.

For a questions about how to use myUA, please click here.

Otherwise, please select a sub-topic from the menu on the right.

Evaluations

Evaluations are required for all term-funded or permanent staff. Students, graduate students, members of the Local 6070, and temporary employees do not receive evaluations. An employee's first evaluation is due at the end of their probationary period, which is their 6th-month anniversary. After that, they are due annually, either at the beginning of January or the beginning of June.

 

Please follow the links below for acceptable evaluation forms

6 Month Eval

Eval Template 1

Eval Template 2

Hiring A New Employee

(Please excuse our mess, we are currently under construction.)

 

Please select the type of employee you are interested in hiring:

Student Assistant C

Graduate Student

Postdoc

Temporary Employee

Term-funded Employee

Permanent Employee

Faculty

 

(Please excuse our mess, we are currently under construction.)